The Maxx AI Platform
AI-enabled services that deliver spend visibility, prevent overbilling, and execute strategic sourcing—without the overhead.
Maxx Assessment
Third-Party Spend Diagnostic
The Problem
Vendor data is scattered across dozens of systems. Invoice coding is wrong 90%+ of the time. Nobody has a complete picture of your vendor landscape or whether you're paying fair rates.
- ✗Vendor data scattered across 24+ systems
- ✗Invoice coding ~92% inaccurate for category analysis
- ✗No visibility into rate card compliance
- ✗Savings opportunities invisible without deep analysis
How It Works
1
Data Ingestion
We ingest 12-24 months of AP/invoice data. No IT integration required—just export files.
2
AI Classification
Our AI normalizes vendor names, links parent companies, and classifies spend into accurate categories.
3
Analysis
We identify rate variances, consolidation opportunities, and risk concentrations across your portfolio.
4
Roadmap
You receive a detailed assessment document with specific savings initiatives and implementation timeline.
What You Get
Complete spend visibility in 3-5 weeks
Vendor Inventory & Classification
Every vendor in your portfolio classified by category, parent company, and risk profile. Not just the top 20—every single one.
Rate Variance Analysis
Invoice rates compared against your contracts and market benchmarks. See exactly where you're overpaying.
Savings Roadmap
Prioritized 18-24 month implementation plan with specific initiatives, timelines, and expected savings by wave.
Consolidation Matrix
Vendor-by-vendor analysis showing which suppliers to eliminate, consolidate, or retain—with rationale.
Risk Assessment
Concentration risk, compliance gaps, and operational vulnerabilities identified and quantified.
Maxx Invoice Management Office
Pre-Payment Invoice Validation
The Problem
30-35% of invoices contain rate card violations. Post-payment audits only recover a fraction of errors. By the time you find problems, the money is already gone.
- ✗30-35% of invoices contain rate card violations
- ✗3-10% of invoices contain outright overbilling
- ✗Post-payment audits only recover 60-80% of errors
- ✗No validation before payment approval
How It Works
1
Setup
We configure validation rules based on your contracts. No IT integration—invoices come via email.
2
Validation
Each invoice is checked against rate cards, contract terms, volume commitments, and SLA metrics.
3
Review
Clean invoices auto-approve in 2 days. Exceptions are flagged with specific issues for your review.
4
Payment
You receive a coded AP package ready for your ERP with full audit trail.
What You Get
Catch billing errors before you pay
Pre-Payment Validation
Every invoice checked against rate cards, contract terms, and SLA requirements before it's approved for payment.
Rate Card Compliance
Automatic flagging of invoices that exceed contracted rates, bill for unauthorized services, or apply incorrect markups.
SLA Penalty Calculation
When vendors miss SLAs, we calculate and apply the contractual penalties automatically.
Duplicate Detection
Cross-reference against historical payments to catch duplicate invoices before they're paid twice.
Monthly Reporting
Variance reports, savings tracking, and vendor performance dashboards delivered monthly.
Maxx Contracting Office
AI-Enabled Contract Administration
The Problem
Simple SOWs take weeks. Redlines pile up. Renewals get missed and auto-extend bad terms. You don't have the bandwidth to manage the contracting backlog.
- ✗Weeks to draft a simple SOW
- ✗No visibility into redline status
- ✗Renewals missed, auto-extending unfavorable terms
- ✗Policy enforcement inconsistent across contracts
How It Works
1
Intake
Submit contract requests via email or portal. We triage and assign same-day.
2
Draft/Review
AI-assisted drafting or vendor redline review. Humans validate every output.
3
Negotiate
We manage the back-and-forth with vendors, escalating policy exceptions to you.
4
Execute
Contracts routed for signature, executed copies filed, key dates calendared.
What You Get
Professional contract support on demand
New Contract Drafting
We draft SOWs, MSAs, and amendments using your templates and playbooks. AI accelerates creation; humans review for quality.
Redline Management
Vendor redlines reviewed and responded to within 24-48 hours. We track changes and escalate policy exceptions.
Renewal Management
30-day advance notice on upcoming renewals with recommended actions—renegotiate, competitive bid, or terminate.
Policy Enforcement
Every contract checked against your commercial policies. Non-compliant terms flagged before signature.
Signature Coordination
We route contracts for signature and track execution status. You're notified when contracts are fully executed.
Turnaround Times
NDAs
24-48 hours
Simple SOWs
3-5 days
Complex Agreements
1-2 weeks
Redline Response
24-48 hours
Maxx Sourcing Accelerator
Professional RFP Execution
The Problem
Your team is already at capacity with day-to-day operations. Sourcing events require dedicated bandwidth you can't spare. So contracts auto-renew and savings opportunities pass by.
- ✗No internal bandwidth for sourcing events
- ✗RFP templates outdated or non-existent
- ✗Vendor evaluation criteria inconsistent
- ✗Negotiations leave money on the table
What You Get
Professional sourcing without the overhead
RFP Templates & Frameworks
Category-specific RFP templates, evaluation scorecards, and pricing comparison tools ready to deploy.
Vendor Communication
We manage all vendor correspondence—RFP distribution, Q&A responses, deadline management, and proposal collection.
Proposal Evaluation
Structured scoring of all proposals against your criteria. Side-by-side comparison of pricing, capabilities, and risks.
Negotiation Support
We lead negotiations or support your team with market benchmarks, leverage points, and term recommendations.
Selection & Transition
Final vendor selection support, contract negotiation, and transition planning for incumbent changes.
Service Tiers
Templates Only
Self-service
RFP templates, evaluation frameworks, and pricing tools for your team to execute independently.
Managed RFP
8-10 weeks
We run the full RFP process: vendor outreach, Q&A management, proposal evaluation, and recommendation.
Full Execution
12-16 weeks
End-to-end including negotiation, contracting, and transition management for incumbent changes.
LAUNCHING APRIL 15Included with Maxx services or subscribe individually
MaxxBot
AI Procurement Assistant
Ask anything about vendors, rates, or procurement strategy. Instant answers powered by our proprietary intelligence database.
Available as a standalone subscription or bundled with Maxx services.
1,700+
Vendor Profiles
1,000+
Rate Benchmarks
Example queries:
- →Tell me about Conduent's HR outsourcing capabilities
- →What should I pay for Tier 2 helpdesk in Manila?
- →Compare ADP vs. Paychex for mid-market payroll
- →What are typical SLAs for benefits administration?
- →Which vendors have strong delivery centers in Poland?
Free
$0
10 questions/mo
Free Trial
7 days
Unlimited access
Pro
$100
per user/month
Enterprise
Custom
Volume + API
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Contact us to discuss which services fit your needs.