Global Enterprise HR Transformation
How we identified $38.1M in annual savings from $175.1M in HR third-party spend
This case study uses anonymized data from a real Maxx assessment. Specific client details have been removed to protect confidentiality.
$175.1M
Baseline Spend
$38.1M
Savings Identified
25.9%
Savings Rate
4 weeks
Assessment Timeline
The Challenge
A global enterprise in the media and data analytics industry needed visibility into its $175M HR third-party services portfolio. Like many large organizations, they faced three interconnected problems:
Scattered Data
Vendor information spread across multiple systems with no single source of truth
Inaccurate Classification
Invoice coding ~92% inaccurate, making meaningful category analysis impossible
Invisible Savings
No visibility into rate card compliance or vendor consolidation opportunities
Key Findings
Our AI-enabled analysis revealed critical vulnerabilities and savings opportunities.
Vendor Concentration Risk
34.6%
A single corporate parent controlled 34.6% of HR spend across medical benefits, pharmacy, and behavioral health—exceeding industry risk thresholds.
Identified $6.6M savings opportunity through strategic competitive bidding
Procurement Control Gap
53.4%
Non-purchase-order spend increased from 39.9% to 53.4% year-over-year, indicating more than half of HR spend flowing outside procurement controls.
Invoice management projected to capture 3% ($2.8M) in annual validation savings
Medical Cost Counter-Trend
+26.3%
While most HR categories declined with workforce reduction, medical claims grew 26.3% ($9.2M) year-over-year.
Benefits RFP identified $3.2M savings opportunity through plan design optimization
Vendor Fragmentation
489 vendors
Analysis revealed 489 active HR vendors, with 74% reduction achievable through strategic consolidation to 126 vendors.
Consolidation savings of $11.6M (30.6% of total opportunity)
3-Initiative Savings Framework
$38.1M in identified savings across three strategic levers.
Consolidation
Vendor elimination and absorption
$11,650,187
30.6%
RFP Program
Competitive bidding and contract terms
$21,117,556
55.5%
Operational
Invoice and vendor management infrastructure
$5,279,389
13.9%
Implementation Roadmap
Phased execution over 18 months to deliver 574 workflows.
Wave 0
Data Cleanup
Q1 2026
$1.7M savings
Wave 1
Employee Benefits
Q2-Q3 2026
$17.2M savings
Wave 2
Labor Optimization
Q3-Q4 2026
$8.7M savings
Wave 3
Professional Services
Q4 2026-Q1 2027
$5.4M savings
Wave 4
Capability Infrastructure
Q1-Q2 2027
$0.1M savings
Data-Driven Methodology
Data-driven analysis with zero stakeholder interviews required
Data Sources
- Raw Invoice Data95,794 rows
- Vendor Baseline489 vendors
- Business Units7 units
- Category Taxonomy10 HR categories
Our Approach
A data-first model designed to deliver actionable savings fast.
Data First, Not Interviews
We analyze your actual invoice and contract data. No 50+ stakeholder interviews. No 6-month discovery phase.
Every Vendor, Not Just Top 20
We classify and analyze every vendor in your portfolio. Hidden savings often live in the long tail.
Actionable Roadmap, Not Just Findings
You get a phased implementation plan with specific workflows, not a slide deck that sits on a shelf.
Weeks, Not Months
Assessments complete in 3-5 weeks because we're analyzing data, not scheduling calendars.
Ready to find your savings?
See what Maxx can identify in your third-party spend portfolio.